Iowa Case Changes the Age Discrimination Landscape--At Least for Now

On June 18 the United States Supreme Court issued its opinion in the case of Gross v. FBL Financial Services, an age discrimination case arising out of Iowa.   We first reported on the Gross case when the Court heard arguments a couple of months ago.   Since the decision was issued, many commentators have opined that the ruling was a "win" for employers because it will make it more difficult for employees to prove age bias. 

This case presents a fairly typical age discrimination claim: the plaintiff, Jack Gross, was a 54 old middle manager who reassigned as part of a reorganization and replaced by a younger employee he used to supervise.  Although his pay was not reduced, Gross nonetheless believed his new assignment was a demotion, and filed a lawsuit alleging age discrimination.  The case was tried in the U.S. District Court for the Southern District of Iowa.  The jury found Gross was a victim of age discrimination and awarded him $47,000 in damages.

The trial judge gave the jury a "mixed motive" instruction.  That means there was evidence the employment decision was motivated by both permissible and impermissible factors.   If the plaintiff proved that age was a motivating factor in the decision to demote him, the burden shifted to the employer to prove it would have taken the same action "regardless of age"; that is, the other factors that motivated the decision would have resulted in the same action despite the plaintiff's age.

FBL appealed the verdict to the U.S. Court of Appeals for the Eighth Circuit.  The Circuit Court decided that the trial judged erred in his instructions to the jury, and returned the case for a new trial.   The Eighth Circuit held the court should not have imposed upon FBL the burden of proving the "same decision", because Gross did not have "direct evidence" of discrimination.  "Direct evidence" generally means statements or actions by the relevant decision makers that tend to show in a direct way the decision maker is biased.  In Gross' case, he had no such direct evidence of discrimination, and so relied entirely upon circumstantial evidence.  In a case lacking direct evidence of discrimination, the Circuit court held that, the burden of proving age discrimination should have remained with the plaintiff, rather than shifting the burden to the employer to prove that factors other than age prevailed in the decision making process.

The issue presented to the Supreme Court was whether a plaintiff must present direct evidence of discrimination in order to obtain a mixed motive instruction in an age discrimination case.    However, Justice Thomas, writing for a 5-4 majority, did not ever address that particular question.  Rather, the Court concluded the text of the Age Discrimination in Employment Act (ADEA)  does not permit an employer to be liable based upon a "mixed motive".   In other words, it is never sufficient for a plaintiff to prove simply that age was a motivating factor; rather the plaintiff in an ADEA claim must prove the adverse action occurred "because of" age-it must be the motivating factor.   Moreover, the burden of proving discrimination always rests with the plaintiff; it does not shift to the employer.

 The case will now return to the U.S. District Court for the Southern District of Iowa for another trial.  This time, the jury will be instructed consistent with the standard articulated by the U.S. Supreme Court.    It may be more difficult for Jack Gross to prove his age was the motivating factor his his new assignment, rather than simply a motivating factor.  This one word change in the jury instruction, combined with the employer having no burden to prove the same decision defense, should make it easier for employers to prevail in age cases, particularly at trial, but perhaps also at the summary judgment stage.  Trial courts are likely to require plaintiffs to present both more and stronger proof of discrimination to clear the summary judgment hurdle.

What doe the future hold for ADEA cases?   It is possible Congress will step in an amend the ADEA to bring back the mixed motive instruction.   That is precisely what Congress has done in the past to remedy Court decisions it deemed unfair to employees.   As noted in prior posts, the present Congress and President have been particularly active in enacting new employment laws to protect employees, and thus it would not be surprising to see Congressional action in the wake of the Gross decision.  

We will continue to monitor developments in this area and keep you posted. 

Does Your Company Wellness Plan Discriminate?

A recent study of Iowa employers revealed that 51 percent offered some type of health screening to their employees.  Many companies also offer other "wellness" benefits to encourage employees to exercise and adopt healthy lifestyles.   The wellness program of a prominent Des Moines employer was recently profiled in the Des Moines Register (link here). 

Company wellness programs present many benefits for employers and employees, including increased productivity and lower health costs.   Like other benefits, however, there are limitations and restrictions about what can be offered without running afoul of federal and state laws governing health insurance, benefit plans, and discrimination. 

First is the Health Insurance Portability and Accountability Act (HIPAA), which prohibits denying an employee eligibility or charging higher premiums to individuals based upon eight health factors, including health status, medical condition (including both physical and mental illnesses), claims experience, receipt of health care, medical history, genetic information, evidence of insurability (including conditions arising out of acts of domestic violence), and disability.   A summary of the Department of Labor's Guidelines concerning application of HIPAA to wellness programs is here.

In addition, to the extent a wellness program provides rewards to employees (such as reduced health insurance premiums, deductible waivers, etc.), the plan should  be carefully tailored so as to reward participation, and not results.   Some of the criteria for evaluating whether a wellness program is bona fide under the HIPAA regulations include the following:

  1. The cost of the wellness program mustn't exceed 20% of the cost of coverage under the group health plan. When calculating the 20%, you must include all of the plan's wellness programs that require individuals to meet a health-related standard.
  2. The program must be reasonably designed to promote health or prevent disease.
  3. Individuals must have a chance to qualify for the reward at least once a year.
  4. The reward must be available to all similarly situated individuals and must provide a reasonable alternative standard for obtaining the reward for individuals for whom it's unreasonably difficult to satisfy the standard because of a medical condition.
  5. All group health plan materials that describe the wellness program must disclose the availability of a reasonable alternative standard.

Other laws that may impact wellness programs include the Employee Retirement Income and Security Act (ERISA), which governs employee benefit plans, and the Americans with Disabilities Act (ADA).   For example, the ADA prohibits an employer from inquiring about medical conditions unless the inquiry is job related and a business necessity.   Any information gathered in connection with a wellness program must be truly voluntary to meet ADA requirements, and must be done in a manner so as to preserve the confidentiality of the information and prevent it from being relied upon to make employment or benefit decisions.  Finally, employers are required to offer reasonable accommodation to employees who cannot participate in any aspect of a wellness program because of a disability.

As with many employment decisions, it is wise to consult counsel to ensure your company's wellness program complies with applicable laws and regulations.

Proceed with Caution When Considering Employee Furloughs

Many businesses in Iowa and elsewhere continue to experience slack demand, lower revenue, and low to non-existent profits.   Economic indicators in Iowa continue to sink.   As a means of trimming payroll expenses while avoiding long term or permanent lay-offs of employees, many employers are looking to voluntary or even mandatory unpaid furloughs.  

Employers should be cautious when implementing an employee  furlough program, particularly when it involves furloughs of professional or administrative employees who are paid a set salary regardless of the number of hours worked.   Such employees are considered "exempt" under the federal Fair Labor Standards Act (FLSA) because they are not entilted to overtime in the event they work more than forty hours per week.   On the other hand, if such an employee works less than forty hours per week because of reductions in business, the employer's right to pay the employee less than his or her regular salary is limited.   

A recent opinion from the Department of Labor purports to clarify when an employer may deduct from an exempt employee's salary because of time off work.   Generally speaking, an employer that requires exempt employees to take mandatory furloughs cannot reduce the employee's pay unless the furlough last at least one week.   Exempt employees who are required to take furloughs of less than one week are still entitled to receive their full salary.  

If the employee's leave of less than one week is truly voluntary, his or her salary may be reduced by an amount proportionate to the time off work (i.e. if the employee takes one day off, the salary paid can be 4/5 of the regular salary).  However, the employee must be off work a minimum of one full day.  In other words, if the exempt employee works part of the day and is off the rest, the employer may not reduce the employee's salary to account for the time off.    It is also critical to note that the employee must be completely free of any obligation to work on the day off--even a requirement to check voice mail or e-mail may trigger the employer's obligation to pay the full salary.

The Department of Labor has promulgated rules on this subject, but the rules are complex and sometimes difficult to understand.  Employers are advised to seek counsel before making furlough decisions about exempt employees.